Budget & Finance
The Budget Process
Since its formation in 1993 by agreement with the city of Fredericksburg and the counties of Spotsylvania, Stafford, and Westmoreland, the Central Rappahannock Regional Library has utilized an annual budget development process working with each locality to meet the needs of a growing community and library system.
June
The Library Director presents a list of goals for the upcoming fiscal year to the Library Board of Trustees for their input and discussion.
July & August
Library staff work with the Director to craft a budget proposal using the goals approved by the Library Board of Trustees.
September
The proposed budget is distributed to the Library Board of Trustees in advance of their September meeting.
The budget is then discussed and voted on at the meeting. The Board approved budget is submitted to the Budget/Finance Managers of the City of Fredericksburg, and Stafford and Spotsylvania Counties.
October-February
Library staff meet with the localities' budget officers to discuss budget trends for the upcoming year and answer questions.
In the event the Director receives updated information that would impact the budget, library staff make adjustments as necessary for presentation to the Library Board of Trustees for their discussion and approval at an upcoming Board.
If any adjustments are made, the updated Board approved budget is re-submitted to the Budget/Finance Managers of the City of Fredericksburg, and Stafford and Spotsylvania Counties with an explanation of changes.
January & February
The budget proposal for Westmoreland is submitted directly to the County.
February & March
The Fredericksburg City Manager and Spotsylvania and Stafford County Administrators submit their recommended budgets, including funding recommendations for CRRL, to the City Council and Board of Supervisors.
March-May
The Board of Supervisors and/or City Council of all of the localities review CRRL's proposed budget for consideration as each finalizes its own budget for the upcoming fiscal year.
May & June
The localities notify the Library of their approved allocations for the upcoming fiscal year.
June
Library staff make adjustments to the budget as necessary based on funding allocations. If there are changes, the Library Board of Trustees receive the updated budget in advance of their June meeting. The final updated budget is then discussed and voted on at the meeting.
The entire process starts again for the next fiscal year budget request.
