Meeting Room, Study Room, & Privacy Pod FAQs

• How do I reserve a library space?

  You may request a meeting room, study room, or privacy pod online or by calling or visiting the branch and asking a staff member to submit a request on your behalf. An email address must be included in the request form to ensure receipt of our terms and conditions. A library card is required to make a reservation for a meeting room. If you do not have an email address or a library card contact the research desk for assistance.

• What spaces do you have available?

  Library spaces are available for use during those hours the library is open. Requests are filled on a first-come, first-served basis. 

  • Cooper Branch has a meeting room seating up to 50 theater style and a 1-person privacy pod.
  • Fredericksburg Branch has a 225-seat theater, four meeting rooms (two seat up to 45 theater style, another seats up to 38 theater style, and the last seats 12 around a table), 4 study rooms, and two 1-person privacy pods.
  • Howell Branch has a 180-seat meeting room that can be partitioned to make two smaller rooms, each seating up to 49; one meeting room seating up to 20 theater style; and two smaller meeting rooms seating up to 11 around a table; plus four study rooms.
  • Montross Branch has a 4-person privacy pod.
  • Newton Branch has a meeting room seating up to 40 theater style and a 1-person privacy pod.
  • Porter Branch has a 200-seat meeting room, which can be partitioned to make two smaller rooms for 100 each; one meeting room seating 20 theater style; and another seating 18 theater style; plus two study rooms and a 2-person privacy pod.
  • Salem Church Branch has a 140-seat theater, which can be partitioned to make two smaller rooms for 50 or 75 people; one meeting room seating 16 theater style; and another seating 12 theater style; plus two study rooms and a 2-person privacy pod.
  • Snow Branch has two meeting rooms (one seats up to 50 people, and the other 20),  and a study room.

  To see photos and diagrams of each space, visit the individual library branch pages.

• Who may reserve a meeting room?

  Meeting rooms are available for non-profit gatherings of educational, civic, cultural, charitable, and governmental groups and organizations, artistic performances and community members on an equitable basis, regardless of the beliefs or affiliation of the individual or groups requesting use. The Library makes these facilities available to promote cultural and educational opportunities and to promote an open exchange of ideas in the community. The fact that a group is permitted to use a room does not in any way constitute an endorsement by the Library of the group's policies or beliefs.  All meetings and events held in our meeting rooms are open to the general public. 

  • A library card is required to reserve a meeting room.
  • The Library strives to comply with all requirements of the Americans with Disabilities Act by making all buildings, classes and events accessible. If any aids are needed, groups must make arrangements with CRRL in advance of any scheduled meeting.
  • Programs and projects sponsored by the Library Board or the Friends of Central Rappahannock Regional Library for the benefit of the Library will have first priority.
  • Meeting rooms are available for non-profit fundraising programs . Rooms are not available for commercial profit-making purposes and events, private parties or where, in the judgment of the Library Director, disorder is likely to occur.
  • Special arrangements may be made for after-hours use of the theater at the Fredericksburg Branch.
  • Accredited educational facilities who wish to charge tuition and fees and/or reserve a room more than once a week should discuss with the Branch Manager for approval. 
  • Public agencies and non-profit groups who wish to charge fees to cover the cost of materials and supplies should discuss with the Branch Manager for approval.
  • No admission may be charged for performances without prior permission, discuss with the branch manager for approval.
  • Confirmation of a room reservation by a group indicates the group's willingness to abide by library room policies and procedures. The Library reserves the right to limit a group's regular use of a room to once a month in order to accommodate the needs of other groups. The Library reserves the right to dismiss a group from the room and from further use of the room for disorderly conduct or for failing to adhere to room use policies and regulations.

• What are the publicity requirements for meetings held at the library?

  Use of library meeting space does not imply library endorsement of the group or information being presented.  Any publicity must carry the name and contact information of the individual or organization sponsoring the meeting and the following disclaimer:

  “The use of the Central Rappahannock Regional Library’s meeting facility does not constitute the library’s endorsement and sponsorship of the program or the organizer’s policies and beliefs.” 

  The library may not be identified or implied as a sponsor or partner, and the library telephone number and logo may not appear on publicity.  The library does not publicize non-library events.

• What is the meeting room reservation process?

  The library charges a fee of $80 per hour for use of the Fredericksburg Branch Theater and the largest combined rooms at Howell Branch, Porter Branch, and Salem Church Branch for for-profit private and commercial businesses and organizations. This includes for-profit artistic groups that charge fees for classes, membership, or participation. This does not apply to educational organizations, including but not limited to GED, special needs, ESOL, and homeschool groups.