Library Notary Services
Notary Policy Updates
Beginning Wednesday, September 3, 2025, all of CRRL's locations offering public meeting rooms and notary services will implement new policies, which should increase availability to the general public and not-for-profit groups, as well as help the library recover associated costs. These policies were approved by CRRL's Board of Trustees at their June 9, 2025 meeting:
General public and not-for-profit groups:
- Beginning September 3, reservations will be required to meet with a notary. Reservations may be made online or by calling the branch.
- Appointment reservations may be made in-branch for walk-in customers, subject to notaries' availability.
- There will continue to be no charge for notarization for the general public and not-for-profit groups.
For-profit businesses and organizations*:
- Beginning September 3, reservations will be required to meet with a notary.
Reservations may be made online or by calling the branch.
- Appointment reservations may be made in-branch for walk-in customers, subject to notaries' availability.
- Businesses and for-profit organizations will be charged a $10 notarization fee per appointment, to be paid at the time the reservation is confirmed.
- *Note: This designation includes for-profit artistic groups which charge fees for classes, membership, or participation. This designation does not apply to educational organizations, including but not limited to: GED, special needs, ESOL, and homeschool groups.
For more information on notary services, go to librarypoint.org/notary.
We offer simple notary services to our customers as a free public service.
Please read the guidelines below, then call your library branch ahead of time to ensure a notary is available. When you arrive, the notary will review your document to determine if it falls within the library’s notary guidelines. If your document/s require 5 or more signatures total, the notary may ask you to make an appointment.
Please note that our notaries staff the research desk and must give priority to customers needing research help, so there could be a wait for notary services.
Notary Guidelines
- People seeking notarizations must bring with them their unsigned documents, valid photo identification, and any witnesses required. Please be aware that CRRL notaries follow these guidelines.
- Notaries may decline to notarize a document if it is prepared in a format unfamiliar to the notary, they cannot be certain of the identity or mental capacity of the signer, or for any other reason.
- Our notaries will not notarize documents requiring verification of facts, including wills, quitclaim deeds, warranty deeds, or power of attorney.
- Our notaries will not notarize trust documents.
- Our notaries do not generally notarize real estate transactions. Please contact the Research Desk at your branch to discuss your situation before requesting an appointment to notarize a real estate transaction.
- Our notaries do not act as authorized representatives for employers to verify the employment eligibility of employees, including the I-9.
- By law, Virginia notaries are not authorized to certify true copies of birth, death, or marriage certificates or court-issued documents.
- Photo identification should be provided by all signers, even if the signer is “known.” Acceptable forms of ID are:
- United States passport
- United States passport card
- Certificate of United States citizenship
- Certificate of naturalization
- Foreign passport
- Alien registration card with photograph
- State-issued driver’s license
- State-issued identification card
- United States military identification card
- Photo IDs must be current and written in a language the notary understands. If an ID is not familiar to the notary, the notary has the option to refuse acceptance.
- Notaries may not administer an oath to a non-English speaker.
If we are unable to provide notary services for you, we can supply a list of other notaries in the area.